Aerca

Autonomous Finance Operations for Service Businesses

Aerca is your always-working finance team, designed to protect your margins before the invoice even exists. For agencies, studios, and consultancies, the biggest financial leaks often happen during project delivery—when scope creeps, extra work goes unbilled, and hours are logged without a corresponding change order.

Aerca connects the dots between your project management tools, accounting software, and bank balances to provide a continuous defense of your money. Instead of looking at a rear-view mirror of past transactions, Aerca looks through the windshield, identifying risks and opportunities as they happen.

The Problems Aerca Solves

Service businesses often struggle with several key financial friction points that Aerca is built to eliminate:

• Scope Creep: Small extras accumulate over time; Aerca flags these at 90% of budget.
• Unbilled Work: Out-of-scope hours are often absorbed because no one has time to raise a change order.
• Stalled Payments: Invoices sit for months while costs continue; Aerca prioritizes and drafts relationship-safe follow-ups.
• Cash Pressure: Strong margins on paper don't always mean usable cash in the bank.
• Risk Management: A single late client can jeopardize payroll; Aerca surfaces these risks early.
• Hidden Costs: Anchor clients may quietly cost more than they pay across a full relationship.
• Delayed Conversations: Raising rates or chasing balances gets postponed until it's too late.

How Aerca Works

Aerca operates through a three-step continuous cycle to ensure your business remains healthy:

1. Prevent: Track work against agreed scope and surface leaks before the invoice is sent, while you still have the leverage to bill.
2. Recover: Use context-aware, relationship-safe follow-ups to recover what is owed without the awkwardness of manual chasing.
3. Bridge: When cash is tight, Aerca can advance funds against trusted invoices to bridge the gap between work and payment.

Key Features & Workflows

Aerca automates high-frequency workflows that are usually fragmented across your team:

• Catch Free Work: Automatically flag unbilled hours the moment a project crosses its budget.
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• One-Tap Billing: Draft change orders and client messages in your voice for quick approval.
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• Automated Follow-ups: Prioritize overdue receivables and draft messages based on client history and context.
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• Live Cash Forecasting: A 13-week forecast that separates booked, invoiced, and genuinely usable cash.
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• Payroll Protection: Spot potential cash troughs weeks ahead of time to prepare practical options.
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• Growth Stress-Testing: Test the impact of new hires or projects against real cash under multiple payment outcomes.
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